From Time Management Course by Rob Rawson ;
Working on a project I found this great series of papers – of course there are (paid) follow-ups to this but here’s enough to interest some folk …
|During this free 10 lesson course you are going to totally change your effectiveness at work or your studies. You will find yourself getting a lot more done, with less stress. And you will have more time to enjoy the things you want to enjoy. It’s not about working harder, it’s about working smarter and being more effective. Getting more done in less time.Ok, so let’s get started with the first lesson. Let’s get straight to the most effective method of getting more done. It’s really simple.All you need to do is make a list of the things you want to accomplish for the next day, a maximum of 8 things. Then each day you work starting with number 1 on the list, then move to number 2 and further down the list. You’ve probably read this technique already on the timemanagement.com website, or somewhere else, but are you doing it?Do it now. Stop. Write down the top 8 things – MAXIMUM of 8! – that you want to do today (or tomorrow if you’re reading this late at night).Finished? Great.Ok now take a look at the top item on your list. What is it? Estimate how long it will take you to complete this item. Is there anything preventing you from working on this item today? If something is preventing you from working on it today, then remove it from your list! Only include items that you can work on today.
Are you immediately clear what you need to do to accomplish this item? Yes? Great, if you’re not clear, take some time to think about it and figure out what is the next step towards your outcome in this area.
Now start working on item 1 on the list! Keep writing this list down every day and working from the list. Make sure always to put the most important item first.
That’s it for the first lesson. Follow the lessons in the timemanagement.com e-course and you will be on track to getting more done each day with less effort.
|Each day for the last few days you should have been writing down the top 8 things you want to do for the day, and working from top to the bottom on this list. Have you been doing this?If not, get started now as this is a foundation for the course. If you didn’t do it, let’s make it even more simple. Write down only the top TWO things you want to do today. Two items only. How much easier can it get!Ok, make sure you do this. If you already have your list of 8 items, then select only the top 2 most important items.How do you know if something is important? Will it affect the important outcomes that you want in life in a powerful way? Usually there are only a few things you must do to achieve an important outcome. The other stuff is busy work. So the top items on your list should be really contributing towards your future plans and dreams. Also, if there is something that you are avoiding doing, but is important to you, consider putting that as number one on your list.Now stop and think what are you doing for the rest of today (if you’re reading this email late at night think about what you will do tomorrow). Plan exactly what time you are going to spend on these top 2 items. Think what time (exactly) will you start and for how long will you work on them. Is that enough time to get them done? Now write down the start time (for example 3:40pm) and the length of time you will work on these two items (for example 2 hours). Now go to your mobile phone, watch or computer and set an alarm that will sound at 3:40 pm to remind you to start on these tasks.Ok that’s it for today! You won’t need to do this exercise of setting an alarm every day (unless you want to!) This is just to get started and make sure you have a taste of success.
|Are you going with your task list? In this lesson we are going to take a look at your task “lists” and find out how to organize them better so that you have total clarity about what you need to take action on.There are several common mistakes that you can make with your task list. The first is to have a bunch of things on your list that you can’t really action right now. When you have those items on your list, your mind starts to go numb to the list because you look at your list and you don’t have a clear idea of what to actually do about the “task”. In fact it’s not really a task, it’s more of a thought that you wrote down and did not determine what you actually need to do about it. For example you write on your task list “Get more clients”, but you haven’t thought about how exactly you are going to do this. Instead you should think clearly about what is the actual action step for example, “Review my old business cards to see who I could contact about referrals”. Or “Brainstorm 5 ideas of how to get more clients”. These are specific actions that you know that you can take action on. You have clarity about what you actually need to do. This makes your “to do” effective as you have total clarity about what it is that you actually need to do.Another reason you might find that you can’t really take action on an item is that you are waiting for someone else. In this case the item should NOT be in your to do list. Instead, make a separate list of “waiting on” items where you are waiting for the other person to do something before you can take the next action. Then you can review this “waiting on” list and follow up with the relevant person when appropriate.So let’s review your task list right now and see if there are any items that you are not totally clear about. Review each item on your list with the following questions:
Make sure to review and update all these lists regularly, preferably weekly.
Your to do list should include only items that you are able to work on this week. Anything else should go on another list. Include ONLY items that you actually can do. When you have lists of mixed items, some where you are waiting on another person, some to do later it creates stress and confusion. Every time you look at your to do list you are not quite sure what to do about all the stuff on the list. Instead it’s so much more clear and peaceful to only have “to do” items on your “to do” list.
So that’s it for the TimeManagement.com time management course but you will now continue receive new time management tips twice per week in your email inbox. Please forward this course to your friends, it’s free after all! And let us know how you this material helped you in your life, and how you applied it, plus any other suggestions you have for improving time management.